A session starts before anyone hears Alice.
You book a date and a time. Slots run across US, UK, EU and GCC hours, and a manager replies within one business day to confirm the slot. Your workspace then asks seven questions in order: your role, your goal for the session, the size of the team, who to invite, which world, which slot, and a Room Check of your own. The last screen says Session scheduled.
Two settings on that path matter later. The access policy decides who sees what after the session: every participant always receives their own Gap Card, and you decide whether the sponsor sees individual cards or only the team aggregates. The salary bands are optional. Enter them and the People-Risk Map in the Executive Dash prices each risk in your numbers; skip them and it uses an industry default, labeled as an estimate.
Participants prepare nothing. There is no pre-read, no questionnaire, no survey. Each one receives an invitation with the date, the start time in their own time zone and a link. What they learn about the plot, they learn from Alice at 00:00.
Room Check takes two minutes and runs on the participant’s own laptop: camera, microphone, headphones, bandwidth. Headphones are recommended, because Alice speaks and echo confuses the Assessor. The check ends on the consent line, and nobody enters the Room without accepting it. The states are Checking, Ready and Fix needed, and Fix needed names the fix.
The Room opens ten minutes before the start. Tiles fill the Lobby as people arrive, and the count sits under the Clock: 7 of 9 here.